Buying Professional 1

  • Location

    Houston, United States

  • Sector:

    Business Professional

  • Job type:


  • Contact:

    Sonu Chouhan

  • Job ref:


  • Published:

    over 1 year ago

  • Expiry date:



Reporting to the Regional Purchasing Manager, and working within the Business Unit as one of our successful Buyers, your role is to deliver key elements of the purchasing process, communicating with key internal customers and coordinating joint activities with external suppliers

An understanding of part definition and specification management is required. The ideal candidate will be able to review technical specification and confirm that enough information is available to quote the part.

Processes and Procedures

Buyer will be accountable and responsible for ensuring their adherence to the companys processes and procedures. Accountable and responsible for all ERP processes and SAP data in order to maintain and improve ERP compliance. Adherence to ERP processes, principles and accountabilities whilst operating within the supplier management team. Responsible for ensuring that all purchase documents are issued and maintained as appropriate including any required customer flow down requirements.

Strategic Sourcing

Where designated, Buyer is responsible for the execution of assigned commodity strategy(s) and responsible for the sourcing process and associated tasks. Buyer will also make recommendations to the Global Commodity Manager on sourcing decisions.

Supplier Management Support Supplier Management processes (e.g. qualification, selection, evaluation, development, classification); update supplier evaluation systems to obtain and develop the best suppliers and ensure transparency and high procurement quality

Customer Interface Ensure a close cooperation with Internal Customers (requisitioners) to ensure customer care and early involvement

Standardization Contribute to implementation and ensure usage of globally defined methods, processes and systems to ensure high process efficiency and process compliance (e.g. compliant Purchase-to-Pay (P2P) process, Procurement guidelines, IT systems)

Negotiations Prepare and conduct negotiations for medium Purchasing Volumes to obtain highest feasible savings

Part Definition

Establish part definition in SAP based on specifications supplied by design authority. Review and validate technical definition to confirm that data meets minimum requirements for procurement. Engage in technical discussions with design authority to resolve any discrepancies.

What are my specific tasks?

Vendor Schedules

Vendor schedules are an automated ordering process for the ordering of multiple, generally low value high volume parts within SAP and requires data accuracy generally once established will run for a minimum of one year. This is a key process within the purchasing department.

  • Buyer will create vendor schedules in SAP and perform ongoing maintenance, including checking that issue numbers are correct on the schedule.
  • It is the buyers responsibility to negotiate prices, lead times, and determine the source, and terms of agreement.
  • Buyers will also check and submit to Purchase manager for authorisation and release to supplier.

Non-Vendor Schedule (ad-Hoc) orders

  • Buyer will convert purchase requisitions into purchase orders.
  • Existing PIRs should be checked within SAP and if not valid will need to be re-validated
  • Buyer will create the Purchase Order using standard texts
  • It is the buyers responsibility to release the purchase order in accordance with the purchasing guidelines and authorisation limits once purchase support has created the purchase order.
  • Any variations will be highlighted by the sourcing support and passed to the buyer for consideration and agreement on the next course of action.

Other activities include

  • Sending out requests for quotes (RFQ) to suppliers within the approved supplier list.
  • Collation of all necessary information including but not limited to drawings/specifications, quality requirements and send out the RFQ.
  • Monitor responses and ensure completeness. Analysis of responses received - including cost/price, lead time, etc. Recommend source highlighting any issues / opportunities.
  • Expedite responses from suppliers.
  • Creation the PIR in SAP.
  • Establish Part Definition and Part Creation in SAP and Atlas

Invoice/commercial Queries

  • Responsibility to resolve minor invoice/commercial queries with the suppliers
  • General ad-hoc support and input into Siemens key initiatives e.g. Supplier Evaluation System, e-procurement tools, Approved Supplier Database, KPIs, Balanced Scorecard and World Class Purchasing measures.

What do I need to qualify for this job?

  • Extensive experience of various procurement functions
  • Experience of working with Cross functional teams in an operations and engineering environment
  • Experience in the Energy, Oil and Gas industry standards for onshore and offshore desirable
  • Ability to work in a complex, fast changing global organisational environment
  • Good understanding of business strategy and plans to ensure alignment
  • Familiarity with Operational Management and Quality Processes
  • Good working knowledge of SAP and e-Procurement systems
  • Proven experience in supporting Strategic programs
  • Have a creative and innovative mindset
  • Practical experience in developing business improvements
  • Previous experience of cost model development is desirable
  • Commercial and Contractual experience
  • Technical knowledge and ability to understand part definition and specifications is desired
  • High Level familiarity of a wide variety of process equipment is desirable
  • Degree or CIPS qualified