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Administrative Services Senior Representative

  • Location

    Nashville, United States

  • Sector:

    Other Area(s)

  • Job type:

    Contract

  • Contact:

    Leric Arcigal

  • Job ref:

    19778

  • Published:

    over 1 year ago

  • Expiry date:

    2020-05-08

Recreated requisition for8922247-9062351

New Job Title: Administrative Assistant Senior Representative

Executive Assistant

Cigna's Strategy Execution team seeks an executive assistant to join our team. This role provides senior-level administrative support to leaders in a variety of roles and may include some project work. May include up to 5% travel-highly unlikely that travel will be needed, but included in the event that the worker needs to pick something up or attend an offsite conference. If any, the travel will be local and a car would not be provided, but mileage would be reimbursed if there is any travel.

Responsibilities include but are not limited to:

Ensure professionalism and confidentiality is maintained in all interactions - written and verbal.

Maintain calendars in a timely and logical manner. Proactively manage coordination of work to avoid conflicts, way include conference room reservations and meeting management.

Coordinate business travel in accordance with travel preferences and corporate travel/expense guidelines using Cignas booking tool. Requires 100% accuracy of travel itineraries and reservations.

Accurate submission of expense reports for all travel & expenses in a timely manner.

Coordinate on and off-site meetings, including space selection, meal & activity management, preparing materials, creating/sending attendee communications, etc.

Other general office management responsibilities: supply ordering and expense tracking, maintenance of org charts and distribution lists, conference room/hotel space requests/scheduling, etc.

Process departmental invoices in a timely manner.

Backup support to executive leader (ELT) administrative assistant for onsite events.

Assisting with research and problem resolution.

Participate in other duties and special projects as assigned.