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Administrative Funct. Support 4

  • Location

    Sacramento, United States

  • Sector:

    Admin/Clerical

  • Job type:

    Contract

  • Contact:

    Sonu Chouhan

  • Job ref:

    20804

  • Published:

    about 1 year ago

  • Expiry date:

    2020-08-26

Position Overview

We are looking for a responsible Executive Administrative Assistant to perform a variety of administrative and assistive tasks. Duties of the Executive Administrative Assistant include providing support to Executive Management, assisting in daily office needs and managing our companys administrative activities.

Responsibilities

  • Supports executive leadership with administrative and other organizational tasks
  • Coordinates and networks with other company administrative staff at multiple locations
  • Answers, screens, and places phone calls, and manages in- and outbound correspondence.
  • Organize and schedule appointments, meetings and writes respective minutes and protocols
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Monitors all information flow, including maintaining paper and electronic files
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order and maintain office supplies
  • Retrieve, sort and distribute mail
  • Coordinates and establishes domestic and international travel arrangements, manages, submits and reconciles travel and expense reports
  • Provide general support to visitors, internal and external
  • Act as the point of contact for internal and external clients
  • Assists in integration of new office technologies and systems as appropriate
  • Coordinate catering set up for meetings and trainings, including all hands meetings and festivities
  • Supports, plans and occasionally attends off site events, including Team Building events, retreats
  • May act as informal lead and support for other administrative assistant staff
  • May substitute for other administrative staff from time to time
  • May involve occasional travel

Required Knowledge/Skills, Education, and Experience

  • 5-8 years of experience as a senior administrative assistant or office admin assistant supporting multiple managers at the same time
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Advanced PC proficiency in software applications including MS Word, Excel, PowerPoint, Outlook, Instant Messaging, and Social Media outlets
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Exceptional written, oral, and interpersonal communications skills
  • Strong organizational skills with the ability to multi-task
  • Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.
  • Outstanding customer service skills, strong work ethic and meticulous attention to details
  • Highly diplomatic and ability to build rapport easily
  • Strong ability to multi-task, prioritize work, and problem solve
  • Ability to work within tight and frequently changing deadlines
  • Confident, proactive, collaborative work ethic

Preferred Knowledge/Skills, Education, and Experience

  • Bachelors Degree or College Diploma, or equivalent work experience