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Administrative Assistant Senior Representative

  • Location

    Overland Park, United States

  • Sector:

    Other Area(s)

  • Job type:

    Contract

  • Contact:

    Leric Arcigal

  • Job ref:

    20665

  • Published:

    about 1 year ago

  • Expiry date:

    2020-08-12

Provides administrative support to market leadership and sales, supporting large departments with the majority of duties being high level administrative tasks which may include: planning/coordination of large events, meetings or conferences, complex project work, ordering materials and collaterals, and various sales support functions. Requires 3 - 5 years secretarial experience. Work requires initiative and judgment in making decisions and knowledge of department and company policies and procedures. Will be supporting sales team and mid to upper management.

  • Respond to requests for copies and faxes of business related materials in a timely manner
  • Distribute correspondence, customer reporting data, and other communication tools to customers and producers
  • Follow prescribed guidelines for filing company documents and handling proprietary information
  • Coordinate Sales projects as assigned by Manager and/or Sales partners
  • Schedule meetings and complete business travel arrangements
  • Support the Sales Team in the production of Requests for Proposals for New and Existing Business within the allotted timeframe
  • Partner with the Sales team to develop customer presentations, mass mailings, and other customer or producer related projects
  • Complete group service agreements for New and Existing Business within given timeframes for each request placed
  • Ensure all needed collateral material is ordered as needed
  • Consistently deliver high quality work within established time frames; willingly assist peers and management
  • Actively participate in staff meetings and one-on-one meetings. Work collaboratively with peers, management, and project teams toward solutions, and quality improvements.