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Administrative Assistant IV

  • Location

    La Mesa, United States

  • Sector:

    Admin/Clerical

  • Job type:

    Contract

  • Contact:

    Leric Arcigal

  • Job ref:

    19844

  • Published:

    over 1 year ago

  • Expiry date:

    2020-05-16

Provides more complex administrative support and project coordination for the department head, managers, and or staff members to include the following. Answers phones, screens calls, takes messages, and routes to appropriate members and staff. Greets KP visitors or outside vendors. May monitor and or respond to routine email inquires for others. 15 percent Manages multiple calendars and schedules and plans meetings. Arranges special events requiring solid understanding of event planning and coordination. Makes travel arrangements for the department head and or staff members. 20 percent Coordinates project proposals and recommends updates to department documents. 15 percent KP Job Title: CME Coordinator/Admin Assistant II Top Daily Responsibilities: - Maintains workflow processes - Implements accreditation criteria - Maintain, request and process documentation - Record management from clients in a timely manner - Collects and compiles data - Support department meetings - Supports implementation of regional initiatives and activities. - Managing multiple inboxes - Ability to work independently with minimal supervision and within a collaborative team environment Top (3) Required Skills Candidate Should Have: - Experience with working with database management system and utilize software applications: Microsoft Office 365 Suite, databases, internet, emails - Experience planning and coordinating activities in a high volume environment simultaneously - Exceptional customer service skills especially (ideally with physician clients) Additional Skills Preferred (Not Required) - Ability to multi-task and prioritize - Experience in Continuing Medical Education - Development of evaluations/feedback tools - Ability to analyze data